Receipting of multiple stock codes onto multiple TrackIDs

Owned by DATASCOPE WMS
Last updated: Apr 23, 2024
6 min read

Reference - Inbound Receipt / Purchase Order Receipt / Receipt Purchase Order Receipt Purchase Order [REC001]

The Receipt Purchase Order screen processes normal purchase order receipts to increase stock in SYSPRO and DATASCOPE WMS. There are, however, multiple ways to receive Purchase Orders within our WMS. Here we will focus on receiving multiple stock codes onto multiple pallets (TrackIDs)

Purchase Orders, with all the relevant information, must be created in SYSPRO before the receipt.

Then the Receipt Purchase Order module in WMS processes and allocates purchase order receipts, it is done in SYSPRO and WMS. A GRN number is generated within SYSPRO and then passed on to the WMS

If you don’t like reading, you can watch the video.

 

Try it!

View a Purchase Order in SYSPRO

All purchase orders, with all relevant information, are generated within SYSPRO. To view a Purchase Order in SYSPRO go to View a Purchase Order in SYSPRO

View Purchase Order in WMS

Once you have confirmed that all the information in SYSPRO is correct, you can view your Purchase Order in WMS. To view a Purchase Order in WMS go to Create a Purchase Order in WMS

 

Pallet Allocations

Before you populate the yellow columns on the data grid per stock code, you can select the Multi Stock Code TrackID at the top of the data grid. This allows you to add multiple stock codes and quantities on a single TrackID.

Select Multi Stock Code TrackID at the top of the Receipt Purchase Order screen

Receipt Purchase order screen - Multi Stock Code TrackID button

  • A pop-up window will appear in which you specify which lines and stock codes you will allocate to the first pallet

Multi Stock code TrackID screen

  • Select the drop-down below the PO Line and select a specific stock code

Indicate the quantity you will be receiving for that specific stock code

  • Select Add. To add it to the data grid

  • After adding the 1st stock code, select the drop-down below the PO line again and select the next stock code you want to add to the same TrackID

  • Indicate the quantity you will be receiving for this stock code

  • Select Add to add it to the data grid

  • To add more stock codes to the same TrackID, repeat the process again for the next stock code

Create TrackID

To create your first TrackID, you must select Create TrackID on the Multiple Stock Code TrackID screen.

  • Select Create TrackID

  • You will get a pop-up indicating that it has been created

  • Next, you will follow the same process to create your second pallet/TrackID

  • Select the Multi Stock Code TrackID at the top of the Receipt Purchase Order data grid and follow the process again

  • You are also able to add Lot traceable items to a pallet

  • Select the Multi Stock Code TrackID at the top of the data grid and follow the process again

  • Once all the lines have a green check mark, you can continue to Finalize

  • Select Finalize on the Receipt Purchase Order screen

  • Any lot traceable items will pop up with a Summary Lot Number screen. Here you can check Lot numbers and expiry dates or update them if required

  • Select Apply

  • Your receipt will be processed, and you will be able to print the TrackID Labels, as you have split them up in the TrackID Allocation screen

  • From the printer pop-up you must select a physical printer that can print a 4x6 label size

  • One big label will print with all the stock codes on it with one TrackID number.

  • · You will then see a GRN Successfully completed pop-up with the GRN number. This is the SYSPRO GRN number, indicating that the receipt has been processed into SYSPRO

PDF Printouts

To view, the PDF printouts, go to the IISPDFPrinter folder under your File Explorer.

  • These can be printed out on your label printer and applied to each pallet

Once you have successfully received some inventory off a purchase order you will want to scan the product away to a storage bin location. For more information, refer to the Put Away process.