TMS process for Small Parcels
- DATASCOPE WMS
Order Packing & Check Out / Check Out Options / MSN Grocery Pack / MSN Grocery Pack [CHK100]
Transport Management System / Shipment Processing [TMS003]
After picking the order, you must go through the Checkout process. However, shipping will be slightly different from the checkout area depending on whether the order is a small parcel or LTL.
As a Type Validation was done at the beginning of the process, you should know what type of Shipment this will be, for example, a Small Parcel or LTL.
Note: Small Parcels cannot be shipped with LTLs as the process flow is entirely different within the software.
From here on the TMS module is integrated within all Checkout options.
Let us start by looking at the Small Parcel Order check out process.
If you don’t like reading, you can watch the video.
Try it!
On a small parcel order, you integrate with the TMS every time a carton is generated.
On the Main Menu browse to Order Packing & Check Out / Check Out Options / MSN Grocery Pack / MSN Grocery Pack
The MSN Grocery Pack screen will display.
You will notice that two additional fields are visible, TMS Shipment Type and TMS Shipment Ref. These two fields will only be visible if the TMS module is activated.
Start by entering your MSN number in the MSN/Pick Slip field. You can also use the search icon to locate your MSN number.
If two different Ship Via methods (for example, BWP and BW_FEDEX_3DS) were used for the grouped Small Parcel orders a pop-up will appear stating that one of the Services has failed.
A check will be done to confirm all orders are the same Type, for example SP, and a second check will be done to confirm the same Rate Ship applies to both orders.
If the Rate Ship differ between the group orders, you will have to fix that first. In the example above the Type are the same, but the Service/Group differ.
o  You can either select the Unlink link and remove the order from the shipment. This is useful when there are a lot of orders in one grouping or MSN.
o  Or change the Service/Group under the New Service/Group column by selecting a different Service/Group from the drop-down. Note that this will only change the Service/Group on the DATASCOPE WMS side, and not SYSPRO. The order will however flow through the process.
Select the browse icon next to the Carton Size field and select a carton size.
The TMS will use this information to do the final Rate Shop. The initial Rate Shop was just an estimate as the system didn’t know how many boxes will be used or how big the boxes will be.
Add the Qty to pack in the Qty Packed column.
Select Complete Carton
Notice that the TMS Shipment Ref will display the status as Not CREATED.
By default, with the WMS installation, a pop-up window will appear with a weight option. You can type in the scaled mass of the current box. You will then see the estimated mass versus the actual mass.
However, when selecting the Post button, the TMS system will be activate.
Notice that the TMS Shipment Ref will now be updated with a Reference number.
It will generate a SSCC number which is associated with the external TMS and that can also be printed on the carton labels.
As the TMS module is now activated a Shipment must be generated within DATASCOPE WMS. This is basically a placeholder within DATASCOPE WMS that holds all the Shipment information.
A pop-up will appear on the creation of the first carton, as from here on all data will be submitted to the TMS system.
This screen will give you a summary of the Shipment, with the following information on it.
o  Shipment Type – this indicates whether it is a Small Parcel or LTL shipment.
o  Shipment Level – this indicates if it is a single pick slip, a group of pick slip (MSN) or a Waybill. Typically, all Small Parcel’s will be MSN and all LTLs will be Waybills, but you can ship a single Pick Slip as well.
o  Shipment Reference
Select Create Shipment (you will only Create the Shipment with the first carton)
The TMS Carton Integration screen will display. Once it is done processing it will disappear.
This is where the integration to the 3rd party TMS is happening. The Carton Number is sent to the 3rd party TMS system where they will accept the responds and the weight of the carton and once confirmed the 3rd party TMS will return a TMS Tracking Number. Part of their responds is a label in a PDF format. The TMS tick and the Print tick on the screen is confirming that we received the PDF label and that it is printed.
Two labels will be generated:
o  The DATASCOPE Carton Label
o  TMS Packages Label (this is the external carrier label) received from the external 3rd party TMS system.
For the Small Parcels you will continue with the process for the second and third cartons.
Notice that each carton will have a unique TMS Tracking Number.
Once all Cartons is completed you can continue to Invoice or Dispatch.
Select Dispatch
A pop-up will appear to confirm the Dispatch. Select Yes.
Here you will have another interaction with the 3rd party TMS system where the shipment process will be verified and checked.
Typically, Freight Lines (cost) will also be added to an order and the pop-up displays whether all steps are successful.
A Custom Plugin can be used here to configure the FreighLines For more information, refer to Customizing Plugin User Guides
TMS | TMS Freight Lines | ITMSFreightLines | ·   Dispatch/Invoice process | Dispatch/Invoice |
Typically, orders will be monitored under the TMS Order Query screen, until the first carton has been shipped, then you can continue tracking the order on the Shipment Processing screen under the Transport Management System menu item.
From the Main Menu, browse to Transport Management System / Shipment Processing.
This screen is used to track the orders after it has been shipped or to re-process failed MSN processes.
If the orders failed during the MSN process, you could use this screen to re-process and reprint carton labels.
Once the Shipment is complete all lines (primary green line and pick slip blue lines) within the TMS Order Query screen will be black.
The primary green line will however remain green if there are still orders to be released until all orders have a Shipment COMPLETE status.