Receipting of one stock code onto multiple TrackIDs

Owned by DATASCOPE WMS
Last updated: May 16, 2024
5 min read

Reference - Inbound Receipt / Purchase Order Receipt / Receipt Purchase Order Receipt Purchase Order [REC001]

The Receipt Purchase Order screen processes normal purchase order receipts to increase stock in SYSPRO and DATASCOPE WMS. There are, however, multiple ways to receive Purchase Orders within our WMS. Here we will focus on receiving pallets with a single stock code onto multiple TrackIDs

Purchase Orders, with all the relevant information, must be created in SYSPRO before the receipt.

Then the Receipt Purchase Order module in WMS processes and allocates purchase order receipts, it is done in SYSPRO and WMS. A GRN number is generated within SYSPRO and then passed on to the WMS

If you don’t like reading, you can watch the video.

 

Try it!

View a Purchase Order in SYSPRO

All purchase orders, with all relevant information, are generated within SYSPRO. To view a Purchase Order in SYSPRO go to View a Purchase Order in SYSPRO

 

View Purchase Order in WMS

Once you have confirmed that all the information in SYSPRO is correct, you can view your Purchase Order in WMS. To view a Purchase Order in WMS go to Create a Purchase Order in WMS

Allocate pallets with a single stock code on it

We have multiple ways of receiving orders within WMS. For more information, view the entire training section on PO Receipts under Inbound.

Let’s look at receiving pallets with a single stock code on them.

  • From the WMS Main Menu, you can browse to Inbound Receipt / Purchase Order Receipt. Select the Receipt Purchase Order option

  • Update the Receiving column with the number of items received for that specific stock code

Update the Receiving column with the number of items

  • Compare all other information with what is on the Purchase Order, for example, the pricing is correct

  • Right-click on the specific Stock code line and select the Allocation Option

 

  • The TrackID Allocation screen will open. This is to allocate the different quantities per stock code to different tracking IDs within the WMS. Here you tell the WMS how many quantities of that stock code are on each pallet

  • Enter each TrackID quantity in the TRACK ID field. If you select TAB, the cursor will stand on the Number of TrackIDs field

  • TAB again for the software to automatically divide and allocate the quantity received between different pallets

  • Select Apply on the Track ID Allocation screen

  • In the data grid, the Status column for that PO line will be updated with a green checkmark to indicate that the TrackID allocation is successful

  • Select Finalize on the Receipt Purchase Order screen

  • Your receipt will be processed, and you will be able to print the four TrackID Labels, as you have split them up in the TrackID Allocation screen.

  • It should print to the PDF printer, which is the default

  • You will see a GRN Successfully completed pop-up with the GRN number. This is the SYSPRO GRN number

PDF Printouts

To view, the PDF printouts, go to the IISPDFPrinter folder under your File Explorer.

If you open the pallet labels, you will see the total number of items per stock code and, depending on how your Tracking ID Allocations per stock code received have been set up. You will have so many labels.

For example, the stock code quantity is 100 and each box contains 25 of those items. Therefore, you should have 4 different pallet labels with unique Tracking IDs

These can be printed out on your label printer and applied to each pallet

Once you have successfully received some inventory off a purchase order you will want to scan the product away to a storage bin location. For more information, refer to the Put Away process.