FUNCTIONALITY OVERVIEW
The Receipt Purchase Order screen is used to process normal purchase order receipts to increase stock in SYSPRO and DATASCOPE.
The purchase order must be created in SYSPRO prior to the receipt. The GRN number will be&edsp;&edsp;generated by SYSPRO and passed to DATASCOPE.

STANDARD PROCESS

• Enter/select a purchase order number,&edsp;

• Enter a delivery note number

• Enter the receipt quantities and allocate these to pallets (tracking IDs)

• Tracking ID’s can be created using single stock code pallet allocation or multi-stock code pallet allocation (watch the video to see HOW this is done)

• Finalize to receipt the stock, receive a GRN number and automatically print tracking ID’s/pallet labels.

SPECIAL FEATURES

• Receipt of Lot traceable items

• For each stock code - Lot number per pallet OR per receipt

• Expiry date management - calculated based on the Shelf life setup on the inventory master in SYSPRO

• 2 stage receiving is available for traceable & inspectable items

• Allow user to link a COA to goods as they arrive. Recording of the COA number for later reference and traceability

• Allow user to enter a cost multiplier upon receipt and apply/distribute the cost.

• Receipt of Non-stock items

• Printing of sample and general bag labels on receipt finalization

TECHNICAL

• Relevant Settings

PLease refer to the Settings Help Menu for a list of receiving settings and what they do. There are a large number of PO Receiving settings.&edsp;
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SYSPRO Requirements & Business objects used

• GRN matching must be switched on

• Purchase Order Primary Posting (PORTOR)

• Inventory good in inspection (PORTII) –if running inspection

DATASCOPE Table updates

• tblPalletItem

• tblPallet

• tblPalletItemDetail

• tblReceiving

The Receipt Purchase Order screen processes normal purchase order receipts to increase stock in SYSPRO and DATASCOPE WMS. There are, however, multiple ways to receive Purchase Orders within our WMS.

When the Receipt Purchase Order module in WMS processes and allocates purchase order receipts, it is done in SYSPRO and WMS.

Therefore, a purchase order must always be created in SYSPRO prior to the receipt. A GRN number is generated within SYSPRO and then passed on to the WMS

Please see the standard process to follow to view a Purchase Order in WMS.

• To locate a specific purchase order, you can type the number in the Purchase Order field or select the Search icon to search for your Purchase Order.

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• You can press Select to open the purchase order. The Lookup Purchase Order will close, and the Purchase Order field will populate with your Purchase Order selected.

• Select Refresh on the Receipt Purchase Order screen to load the data grid.

• All the necessary information will pull through from SYSPRO, and some lines in the data grid must be updated once the Purchase Order details are loaded.

• At the top section of the Receipt Purchase order screen, you will find the following:

  • Supplier Code and Name

  • Post Date when it will be posted to SYSPRO

  • No. of is a setting to indicate whether you will print Sample or Product labels

  • TrackID indicates the No. of TrackID labels per pallet

  • Show Comment Lines if selected. The comments that must be printed on the Purchase Order will be included

  • Supplier Delivery Note is used to type in the vendor invoice number when they deliver the goods. Once you have typed that in, you must select Apply to update the Delivery Note column within the Data Grid

• Update the Receiving column with the number of items received for that specific stock code

• Select Finalize on the Receipt Purchase Order screen

• Your receipt will be processed, and you will be able to print the TrackID Labels

• The GRN Successfully completed pop-up with the GRN number will show