The Receipt Purchase Order screen processes normal purchase order receipts to increase stock in SYSPRO and DATASCOPE WMS. There are, however, multiple ways to receive Purchase Orders within our WMS. Here we will focus on receiving pallets with a single stock code.
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Purchase Orders, with all the relevant information, must be created in SYSPRO before the receipt. |
Then the Receipt Purchase Order module in WMS processes and allocates purchase order receipts, it is done in SYSPRO and WMS. A GRN number is generated within SYSPRO and then passed on to the WMS
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View a Purchase Order in SYSPRO
All purchase orders, with all relevant information, are generated within SYSPRO.
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For more information on creating purchase orders within SYSPRO, refer to SYSPRO documentation on the SYSPRO website |
To view an existing purchase order in SYSPRO, browse on the Main Menu to Home / Purchase Orders / Purchase Order Query and search for a specific Purchase Order.
You can type in the PO number or search for a purchase order from the Search bar.
The Purchase Order Query screen will open.
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Note: Ensure all information is correct, as you cannot change it once it is moved to the WMS. |
To view a Purchase Order in SYSPRO go to View a Purchase Order in SYSPRO
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If you don’t like reading, you can watch the video. |
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stock codehttps://youtu.be/IFIzgQjxFu0 fasttrack_PO_RECEIPT_ONE_STOCKCODE_ONTO_MULTIPLE_TRACKIDS_Training_Inbound_QG-v0.4.pdf |
View Purchase Order in WMS
Once you have confirmed that all the information in SYSPRO is correct, you can open the WMS
From the WMS Main Menu, browse to Inbound Receipt / Purchase Order Receipt. Select the Receipt Purchase Order option
To locate a specific purchase order, you can type the number in the Purchase Order field or select the Search icon to search for your Purchase Order.
You can press Select to open the purchase order. The Lookup Purchase Order will close, and the Purchase Order field will populate with your Purchase Order selected.
Select Refresh on the Receipt Purchase Order screen to load the data grid.
All the necessary information will pull through from SYSPRO, and some lines in the data grid must be updated once the Purchase Order details are loaded.
At the top section of the Receipt Purchase order screen, you will find the following:
Supplier Code and Name
Post Date when it will be posted to SYSPRO
No. of is a setting to indicate whether you will print Sample or Product labels
TrackID indicates the No. of TrackID labels per pallet
Show Comment Lines if selected. The comments that must be printed on the Purchase Order will be included
Supplier Delivery Note is used to type in the vendor invoice number when they deliver the goods. Once you have typed that in, you must select Apply to update the Delivery Note column within the Data Grid
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Note: The Supplier Delivery Note field can be updated when another invoice with additional products is received. The field can be updated with the new invoice number and reapplied to the current receipt. |
When you scroll to the right on the Receipt Purchase Order screen, you will notice that the Received field must still be updated.
view your Purchase Order in WMS. To view a Purchase Order in WMS go to View a Purchase Order in WMS
Allocate pallets with a single stock code on it
We have multiple ways of receiving orders within WMS. For more information, view the entire training section on PO Receipts under Inbound.
Let’s look at receiving pallets with a single stock code on them.
From the WMS Main Menu, you can browse to Inbound Receipt / Purchase Order Receipt. Select the Receipt Purchase Order option
Update the Receiving column with the number of items received for that specific stock code
Compare all other information with what is on the Purchase Order, for example, the pricing is correct
Right-click on the specific Stock code line and select the Allocation Option
The TrackID Allocation screen will open. This is to allocate the different quantities per stock code to different tracking IDs within the WMS. Here you tell the WMS how many quantities of that stock code are on each pallet
Enter each TrackID quantity in the TRACK ID field. If you select TAB, the cursor will stand on the Number of TrackIDs field
TAB again for the software to automatically divide and allocate the quantity received between different pallets
Select Apply on the Track ID Allocation screen
In the data grid, the Status column for that PO line will be updated with a green checkmark to indicate that the TrackID allocation is successful
Select Finalize on the Receipt Purchase Order screen
Your receipt will be processed, and you will be able to print the 4 TrackID Labels, as you have split them up in the TrackID Allocation screen
It should print to the PDF printer, which is the default
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Note: A printer pop-up will ask where you want to print the new TrackID labels. To print to a physical printer, you must ensure the System Settings are configured correctly. When printing to a physical printer, you must update the System Settings. The RECEIVING setting under Settings / Printers on the Ribbon Bar must point to the physical printer. For more information, refer to Configure Printers. |
You will see a GRN Successfully completed pop-up with the GRN number. This is the SYSPRO GRN number
PDF Printouts
To view, the PDF printouts, go to the IISPDFPrinter folder under your File Explorer.
If you open the pallet labels, you will see the total number of items per stock code and, depending on how your Tracking ID Allocations per stock code received have been set up. You will have so many labels.
For example, the stock code quantity is 100 and each box contains 25 of those items. Therefore, you should have 4 different pallet labels with unique Tracking IDs
These can be printed out on your label printer and applied to each pallet
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