Reference - Inbound Receipt / Purchase Order Receipt / Receipt Purchase Order Receipt Purchase Order [REC001]
The Receipt Purchase Order screen can also receive all stock codes received onto one big pallet or purchase order receipt. The Receipt All transaction is used for this. This allows you to get the goods into the warehouse quickly and then use the scanner to unpack and repack them onto smaller pallets and label each of them later.
This is a handy feature for quickly receiving goods into a warehouse and receiving the goods in both FASTTRACK WMS and SYSPRO. You can then deal with the packing and unpacking of the pallets at a later stage.
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If you don’t like reading, you can watch the video. |
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Try it!
View Purchase Order in SYSPRO
All purchase orders, with all relevant information, are generated within SYSPRO. To view a Purchase Order in SYSPRO go to View a Purchase Order in SYSPRO
View Purchase Order in WMS
Once you have confirmed that all the information in SYSPRO is correct, you can view your Purchase Order in WMS. To view a Purchase Order in WMS go to Create a Purchase Order in WMS
Default System Settings
The default setting does not allow this transaction with the FASTTRACK WMS installation. Therefore, you must first update the System Settings to allow Receipt All transactions.
To update the System Settings, you must go to Settings / System Settings on the Ribbon Bar.
From the System Name drop-down, you can select Receiving
Locate the LOTNUMBERING_OPTION setting
By default, as part of the FASTTRACK WMS installation, this is set to 3 (Allocate one or many lots to a stock code)
This must be changed to either a 1 or 2
1 = Lot number per COA
2 = Lot number per Pallet
Type in either 1 or 2 in the field next to LOTNUMBERING_OPTION
Select Apply to save your settings
Receipt All transactions
Next, you can continue with the Receipt All Purchase Order transaction.
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Note: We have multiple ways of receiving orders within WMS. For more information, view the entire training section on PO Receipts under Inbound. |
On your Main Menu, you can browse to Inbound Receipt / Purchase Order Receipt / Receipt Purchase Order
The Receipt Purchase Order window will open
Locate your Purchase Order by either typing it into the Purchaser Order field or using the lookup icon next to the Purchase Order field
If you select the lookup icon, the Lookup Purchase Order screen will open
Select the Purchase Order you are looking for and click on Select
The Lookup Purchase Order will close, and the Purchase Order field will populate with your Purchase Order selected
Select Refresh on the Receipt Purchase Order screen to load the data grid
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Note: Notice that the Allocation All button is now visible on the screen. |
Type in the Total Quantity per stock code you’ve received
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If getting an error when trying to receive a purchase order line in this module - refer to Purchase Order Receipt Error - Receiving a Purchase Order |
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Note: You must add the total quantity for all the stock codes on that Purchase Order. However, if there are both Inspectable and Non-Inspectable stock codes on the Purchase Order, you will have to allocate their quantities separately. Inspectable and Non-Inspectable stock codes cannot be allocated to the same TrackID. |
Previously, you right-clicked on the stock code line and selected Allocation to allocate each stock code to pallets
Now you select the Allocate All button
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Note: If there are Inspectable and Non-Inspectable stock codes, you will receive a pop-up stating that Inspectable and Non-Inspectable stock codes cannot be on the same TrackID. You must remove the receiving quantities against the inspectable stock codes before selecting Allocate All again. |
A pop-up message will appear. Select Yes
The stock codes will be allocated, and a green tick mark will appear next to each stock code
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Note: In Figure 11 above, you notice that the Inspection Item’s Received quantities are not updated as this item cannot be grouped with the Non-Inspectable items. |
The system will automatically assign all these stock codes and quantities onto one big pallet
You can add a normal Supplier Delivery Note and apply that to all the lines. Select Apply
Select Finalize in the bottom right corner of the screen
If there is one Lot traceable item, you will get a pop-up asking what that Lot number is. This is based on the setting we’ve changed in Default System Settings
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Note: You cannot have multiple Lots for this type of transaction on the same pallet. You can only have one single lot if you do a Receipt All transaction in this way. |
Update the LotNumber field with the Lot number that came with the goods and add an expiry date
Select Apply
The Select Printer pop-up will appear
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Note: A printer pop-up will ask where you want to print the new TrackID labels. To print to a physical printer, you must ensure the System Settings are configured correctly. When printing to a physical printer, you must update the Printer Settings. The RECEIVING setting under Settings / Printers on the Ribbon Bar must point to the physical printer. |
From the printer pop-up you must also ensure to select a physical printer that can print a 4x6 label size. Therefore, a second physical printer must be added to print on 4x6 labels.
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Note: The default label template for all PO Receipts is configured as a 4x2.5 label size. This label only caters for one stock code on the label. Therefore, if you’re doing a PO Receipt for multi-stock code TrackID, you must configure an additional physical printer that can print a 4x6 label size. For more information, refer to Configure Printers. |
If the physical printer that can print to a 4x6 label size has been selected, a big label will print with all the stock codes on it with one TrackID number
View the TrackID
To view this TrackID browse on the Main Menu to KPI Dashboard & Reporting / Standard Reports / Information Check
Receipt Palletization (HTML-based)
The next step would then be to do a de-palletization transaction on the scanner to split the child pallets from the parent pallet and allocate each stock code its own TrackID (label) for put-away.
For more information, go to Receipt palletization (HTML5)