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A COA (Certificate of Analysis) must be linked to a received product’s batch (LOT) number. This is specifically required in the chemical, food, and pharmaceutical industries. These COAs are usually required when a product is sold to a client or is used as a reference for quality control.

  • Start by entering a From and To Receipt Date OR enter a GRN number

  • Select or deselect the Only Show When COA Number is ‘NONE’

Info

If Only Show When COA Number is ‘NONE’ is not selected, it will display the lines where a COA is already linked.

  • Select the Refresh icon to load the data grid.

  • The screen will display all Purchase Orders where a COA is required and the COA number is equal to NONE

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  • Select a line on the grid, the blue fields for stock codes, the PO number will populate

  • Enter a COA number in the Link to COA field and select the word Link button.

  • Once the COA has been linked the line will disappear from the data grid.

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SPECIAL FEATURES

  • The user must first enter a COA number during the PO Receipt process. If the number is not available, the user must enter NONE. A Custom Form field must be created for this in SYSPRO

TECHNICAL

  • To link the COA Custom Form Field created in SYSPRO with DATASCOPE WMS, a System Setting must be updated. From the Ribbon bar, select Settings / System Settings and locate RECEIVING in the System Name drop-down. Update the COA_REQUIRED_FIELD value to the Field name within the SYSPRO Custom Form Field. Example: COA001

  • To record a COA number, a System Setting must be updated. Select Settings / System Settings from the Ribbon bar and locate RECEIVING in the System Name drop-down. Update the COA_REQUIREDACCEPTED_FIELD value to Y(es).

SYSPRO REQUIREMENTS & Business objects used

  •  A GRN number is generated within SYSPRO and then passed to WMS.

REFERENCE

REC002

FUNCTIONALITY OVERVIEW

COA’s (certificate of analysis) are used by DATASCOPE clients in the chemical, food and pharmaceutical industries. These certificates are linked to the batch (LOT) number of the product being receipted. When this product is sold on to a client these certificates are often needed to pass onto the customer, or used for reference as quality control.

  • During PO receipt a COA number is requested if the Custom form field (specified in the system setting Receiving> COA Required Field) is Y for the stock code being receipted.

  • The user enters a COA number or if not available enters the word NONE.

  • This screen will display all entries where a COA is required and the COA number is NONE

STANDARD PROCESS

  • Use the date filters or GRN number to populate the grid

  • Select a line on the grid, the blue fields for stock code, PO number, line will populate

  • Enter a COA number and click link

SPECIAL FEATURES

  • Selecting or de selecting the Only show where COA numbers is NONE will show all liens with COA’s linked too

TECHNICAL

  • Relevant Settings

 
SYSPRO Requirements & Business objects used
None

DATASCOPE Table updates
tblPalletItem - COANumber