Job

Job Receipts occur after the manufacturing process is completed and the finished product(s) is ready to be received into inventory to be sold. This screen processes the job receipts of manufactured products back into inventory.

Job Receipts can typically be done on the pc and scanner screens. However, you would typically use the PC-based process if you want to manually kit issue components or if you want to receive the finished product onto more than one TrackID.

Review your Job in SYSPRO

Start by confirming whether the Job is ready to be taken into Inventory.Review the Job in SYSPRO

• Open SYSPRO

• Browse to Job Query under SYSPRO Programs / Work In Progress / Job Query

• Search for your Job (example: 612)

• Select Query / Material Allocations

• On the pop-up screen you will see a list of all the items in the job, indicating which are kit-issued components

If the Quantity Issued column within SYSPRO is 0, then the inventory has not been issued and cannot be received into DATASCOPE WMS.

Job Receipt in DATASCOPE WMS

• Type the Job Number in the Job Number field or use the lookup icon to search for the Job Number

• In the next step, we will now issue the components into Inventory

• Select Yes on the Warning screen

• The Job detail will populate on the screen

• The Receipt Posted, Job Qty to Make, Outstanding Balance, Warehouse and the default receiving Bin for that warehouse will also display.

• Update the Quantity field with the number of items you want to receipt

• The parent stock code and description are visible under the Quantity field

• Notice that if the parent stock code is lot traceable, then the Lot Number will automatically default to the Job Number

• The Lot Expiry Date will calculate based on the SYSPRO shelf life of the product

• You are also able to edit the default Reference field, but this is not necessary

• The Print Track ID Label field is by default ticked and you can change the number of Labels required. However, if you do not require a TrackID Label, then you must untick this box

• The Cost Basics field is set to C - Current Warehouse Cost for all DATASCOPE WMS installations

• At the bottom of the screen, you have multiple buttons:

  • Clear

  • Overrides

  • Reprint

  • Reset Allocation

  • Allocate (allocate to more than one TrackID)

  • Finalise (allocate to only one TrackID)

• The Allocate button is typically used when you want to allocate the Quantity over more than one unique TrackID. If the Allocate button is selected, the TrackID Allocation window will open, and you can type the Per TrackID Qty in the TrackID field

• Select TAB (to TAB off the field). You will now stand on the Number of Track IDs field

• TAB again, the software will divide the total receipt Quantity by the per TrackID quantity and temporarily creates new TrackIDs in the data grid

• Select Finalise

• The Finalize button is directly used when you want to allocate the entire Quantity onto one TrackID. You then do not have to use the Allocate button, but can just select Finalize

• When the Finalize button is clicked directly you will get a pop-up message confirming if you want to receive the stock on a single TrackID

• Select Yes

• You may get a second pop-up message, the same as previously, a warning message informing you that not all components have been allocated to the Job. This means that there are still outstanding materials to be assigned to the job. We’ve seen that there are still Kit Issued components that have not been issued when we did the SYSPRO Job Query

• You will now be presented with a kit issue list of items that are still required to be issued. If your job does not have any outstanding kit issue items, you will not be presented with this pop-up

• Kit Issue items that are highlighted in green, indicate that there is only one bin location from which to get the Kit Issued stock. Therefore, the system can only reduce inventory from that location

• For the other stock codes that are not green, there are multiple TrackIDs and Bin locations from which we can kit issue the inventory

• The user must work through each Kit Issue item and specify to DATASCOPE WMS from where to get the stock

• Click on the Select Location link on the Kit Issue Allocation data grid. You will see the available TrackIDs for that stock code in the warehouse

• Select which TrackID and Bin to kit issue the required stock from

• Click Accept

• Once a specific TrackID and Bin location has been selected for each Kit Issue item it will change to green on the Kit Issue Allocation screen

• If you made a mistake, you could simply select the Clear Allocation link on the data grid and start again

• Once all your Kit Issue items have been selected, select Post

• The Kit issue post will be performed in both SYSPRO and DATASCOPE WMS and you will be required to select a printer to print your single or multiple TrackID labels

• A Finalize Successful pop-up indicates the job receipt has been processed

• The TrackID labels will be printed out and the items are now ready to be put away in the warehouse

While it is possible to generate Job Receipts on the HTML 5 scanner, it does not account for Kit Issue items or Receipting Finished Products onto more than one TrackID per post. The scanner is designed for quick entry on the warehouse floor and stopping the user to edit Kit Issue quantities would interfere with its purpose. For more information, Job Receipt (HTML5) Receipt Job [WIP080]

SPECIAL FEATURES

• This screen can be used for typical job receipts or in a semi-automated mode for fast flowing lines.

• If standard carton labels are required (not TrackIDs) refer to Job Labeling [WIP031]

• If Quality Tests was created in the Quality Control module, a second printer pop-up will appear, printing a Quality Control Test Result sheet. For more information, refer to the Quality Control Module.

TECHNICAL

• Notice that if the parent stock code is lot traceable, then the Lot Number will automatically default to the Job Number. This is a default DATASCOPE WMS setting, which sets the Lot number to equal the Job Number. The user can however edit this number.

• A default FASTTRACK WMS setting allows a user to select which Kit Issued item must be issued out of inventory.

• When printing to a physical printer you must ensure that the System Settings is configured correctly. The JOBRECEIVING setting under Settings / Printers on the Ribbon Bar must point to the physical printer. For more information refer to Configure Printers

SYSPRO REQUIREMENTS & object used

• WIP Posting

• Shop Floor Data (If the receipt is set to automatically kit issue components)

FUNCTIONALITY OVERVIEW
The PC based and Scanner based Job Receipt functions are extensively used by DATASCOPE WMS clients in manufacturing. This screen can be setup to process in a very quick and efficient manner for implementation on the factory floor. For instance we often have a situation where pallets of manufactured product are moved via conveyer to a Job Receipt Station. Here a PC is installed with a bar code label printer. As each pallet passes the station the job number is scanned (from a preprinted label that was handed to the factory with the job card - these are printed from et Job labeling application).&edsp;

Having scanned the job the software can be configured to stop on the quantity and ask the user to scan or enter this value. Alternatively the quantity field can be VB scripted to look up the products pan size or to interface with a weigh scale or can pop up a window to ask for the pallet measurements. The result will calculate back into a quantity and enter this into the field before moving one.&edsp;

If you are generally posting one single full job receipt for the entire order the screen can be set to default to close the job on post and set the cost basis to 'W' - WIP costing.&edsp;

If the product is lot traceable the screen can be defaulted to set the lot as the job number automatically. In some cases this lot field has been VB scripted to set the lot as the job number but with a counter at the end.

Then screen then typically expects a user to click the "allocate" button to allocate the receipt quantity out over a number of pallets. However, the screen can be configured to always set each separate receipt as a single pallet. in this case the screen flows very quickly and smoothly.

In the case where a product is set as inspection required in SYSPRO the allocation screen changes and allows for the parent stock code to be receipted as well as for a by-product to be receipted. This is useful in some manufacturing plants such as a mill where the main parent is made but toward the end of the run a by product is generated.&edsp;

If the advanced quality module is used inspection items can be placed on HOLD automatically and a sample label can be printed. This sample label is then applied to a small sample of the product and set to the lab for analysis.

Kit issuing - the module has a pop up window for kit issuing of key components. This reduces the stock on hand in SYSPRO and the DATASCOPE WIP bin locations. Most companies use the picking process to pick and issue components to the job and only a couple of products are left as kit issues items - such as water or small screws etc. In this case the software can be set to automatically kit issue these components on each receipt in the background. These automated kit issues reduce the SYSPRO stock from a floor stock bin but do not consume the DATASCOPE WMS stock.&edsp;
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STANDARD PROCESS

• Scan or enter the job number

• Scan or enter the quantity&edsp;

• Set the lot number if applicable

• Allocate the pallets if this receipt has more than one pallet

• Post to perform a job receipt and print the new Tracking ID for this pallet.

SPECIAL FEATURES

• This screen can be used for typical job receipts or in a semi-automated mode for fast flowing lines.&edsp;

SYSPRO Requirements & Business objects used

• WIP Posting

• Shop Floor Data (If the receipt is set to automatically kit issue components)&edsp;

DATASCOPE Table updates

• to be completed*

REFERENCE

WIP080