Review Purchase Order PreReceipt [REC004]

FUNCTIONALITY OVERVIEW

Allow the user to review the stock that has been scanned using PO receipt review on the scanner. The screen compares scanned values to the SYSPRO Purchase order line quantities.

The grid on the screen shows the following information:

• QTY SCANNED, This is a total of the qtys that have been scanned via the scanner-based PO PreReceipt transaction.  Details of this can be seen by clicking the plus sign per line.

• PO OUTSTANDING, This is the Purchase Order Outstanding Qty in SYSPRO LESS the QTY SCANNED field above

• VARIANCE, This field will show two values:  1. If PO OUTSTANDING > 0, this value will be the negative of the PO OUTSTANDING Qty.  2. If PO OUTSTANDING < 0, this value will be the QTY SCANNED LESS the Purchase Order Outstanding Qty in SYSPRO.

• All lines that will post fine are shown in green and show as a status of MATCHED or UNDERSHIPPED. If the lines are “Undership” or MATCHED then there is no problem.

• If the scanned quantity is more than the balance on the purchase order data in SYSPRO the line is shown as OVERSHIPPED. 

• If the purchase order number on the received goods is not recognized, then the line shows as MISMATCH.

• OVERSHIPPED and MISMATCH lines will need to be attended to before the software will allow the user to post the receipt.

STANDARD PROCESS

• Stock is labeled with 2D labels using a stand alone application – DATASCOPE Supplier labeling (see separate documentation on this functionality)

• Pallet labels are created using the scanner in a PRINTED status

• Scanner based PO Pre-Receipt is used to scan each 2D label to a pallet

• Once all cartons have been scanned at receiving this screen is refreshed and the data shows a comparison between the outstanding purchase order data in SYSPRO and what has been scanned

• Users must increase the SYSPRO PO qty for lines that show as OVERSHIPPED

• UNKNOWN lines should be interrogated as DATASCOPE cannot find a match for  PO & Line & sku combination

• Only once all lines are UNDERSHIPPER or MATCHED will the post button be enabled. 

SPECIAL FEATURES

• PO Numbers can be corrected manually on the review screen (this can happen if the label is incorrect)

• Lot traceable stock is catered for

• This module can work with the cross-dock prompt for replenishment to trigger the operator to put stock straight onto a replenishment pallet. Please see the cross dock manual for more details.

TECHNICAL

• Relevant Settings

Please refer to the settings help file.
 
SYSPRO Requirements & Business objects used

• GRN matching must be switched on

• Purchase Order Primary Posting (PORTOR)

• Inventory good in inspection (PORTII) –if running inspection

DATASCOPE table updates

• tblPallet

• tblPalletItem

• tblPalletItemDetail

• tblReceiving