Review Purchase Order PreReceipt [REC004]

This screen allows users to review the stock scanned using the Pre-Receipt mobile screen. It then compares the scanned values to the SYSPRO Purchase Order line quantities.

Prerequisites before using this screen:

• All stock should have been labeled before scanning.

• The Pre-Receipt mobile screen must be used to scan each pallet.

This screen can be refreshed once the prerequisite processes have been completed and all cartons have been scanned. It will compare the outstanding purchase order data in SYSPRO and what has been scanned by the PO Pre-Receipt mobile screen.

• Once the data grid has been refreshed, the following information can be viewed:

  • QTY SCANNED - The QTY that has been scanned through the PO Pre-Receipt mobile screen.

  • PO OUTSTANDING - This is the purchase orders outstanding QTY in SYSPRO minus the QTY SCANNED as indicated.

  • VARIANCE - This field will display two values:

    • If the PO OUTSTANDING > 0, this value will be negative of the PO OUTSTANDING QTY

    • If the PO OUTSTANDING < 0, this value will be the QTY SCANNED LESS the Purchase Order outstanding QTY in SYSPRO>

  • All lines with a status of MATCHED or UNDERSHIPPED will be green and can be post.

  • If the scanned quantity is more than the balance on the purchase order data in SYSPRO the line is shown as OVERSHIPPED and the receipt cannot be posted.

  • If the Purchase Order number on the Received Goods is not recognized, then the line status will be MISMATCH and the receipt cannot be posted.

SPECIAL FEATURES

•  All UNKNOWN lines must be investigated as DATASCOPE WMS cannot find a match for the PO, line, and SKU combination.

• The Post button will only be enabled once all lines have a status of UNDERSHIPPED or MATCHED.

• Purchase Order Numbers can be corrected manually on this review screen.

• Lot traceable stock is catered for.

• This module works with the cross-dock prompt for replenishments, which can trigger an Operator to put stock straight into a Replenishment Bin.

TECHNICAL

• Ensure the TrackID .rpt template (DATASCOPE_TRACKID_PREREC_PO_4x2.5.rpt) has been configured for this screen. This is the standard TrackID template. From the Ribbon Bar, browse to Settings / System Settings and locate the PO_PRE_RECEIPT System Name. Add the .rpt template to the Setting Name BARRELLLABEL.

SYSPRO REQUIREMENTS & Business objects used

• The SYSPRO Purchase Order QTYs must be increased for lines that shows as OVERSHIPPED.

• GRN matching must be switched on.

• Purchase Order Primary Posting (PORTOR)

• Inventory good in inspection (PORTII) - if running inspection

REFERENCE

REC004