Issue to Expense Account [MOV001]

If DATASCOPE WMS must control the maintenance or spare parts warehouses, this module will be used to process an Expense Issue of stock to a department’s GL account. The screen can be configured to automatically take the issue to a preset GL account or it can be scanned in as the transaction is processed.

For example, as a factory requests spare parts or consumable items the products will be scanned out to a specific departments GL account.

This module is available on both the pc-screen and the HTML5 scanner screen.

• Enter or scan the TrackID (or Bin) that the product is coming from

• Select from the drop-down or scan the Stock Code

• If applicable, select or scan the Lot number

• The Bin, TrackID Qty, and From Warehouse will populate automatically

• Enter the Qty that is being issued in the Quantity field

• Enter a Comment, if required

• The Expense Acc (GL) field is greyed out and cannot be updated.

• Select Post

• If the transaction is posted, the value of the write-off will be posted to the predefined GL code listed under SYSPRO’s Inventory Ledger Codes.

• Once the Expense Issue transactions are posted, you can view the changes under the TrackID History report.

SPECIAL FEATURES

• Lot traceable items are not catered for in this module.

• As this is an Expense Issue transaction, a positive Qty will REDUCE inventory, and a negative Qty will INCREASE inventory. This is the same logic as the equivalent SYSPRO transaction.

TECHNICAL

• If Operators must enter the GL code and not use the predefined configured GL codes, then a System Setting can be updated. From the Ribbon Bar, browse to Settings / System Settings and locate the EXPENSE_ISSUE System Name. The FORCE_GL_ACC_FOR_EXPENSE_ISSUE SettingName can be updated to either Y(es) (the user can manually enter the GL code) or N(o) (the user cannot manually enter the GL code). Remember to Apply the setting after updating it.

SYSPRO REQUIREMENTS & Business objects used

• None

REFERENCE

MOV001