DATASCOPE Terminology
- DATASCOPE WMS
A
ABC Classes - (also known as ABC Classification) In SYSPRO, the ABC Classification function relates to Pareto Analysis, a commonly known term in Inventory Control. When a company needs to establish the percentage each product contributes to the overall costs, they can use the ABC Classification facility in SYSPRO to monitor this over a period of time.
ASN - stands for Advanced Shipping Notice. An advanced shipping notice (ASN) is a document that provides detailed information about a pending delivery. The purpose of an ASN is to notify the customer when shipping occurs and provide physical characteristics about the shipment so the customer can be prepared to accept delivery. This is usually used with the Receipt Purchase Order and Receipt LCT modules within DATASCOPE WMS.
B
Backorder - A backorder is generated when an order can’t be fulfilled at the time of purchase because the item is not in the seller’s current inventory. However, the item is still in production or available from the distributor. When creating a backorder item, the item is an out-of-stock product expected to be delivered by a certain date once back in stock.
Bill of Lading (BOL) - The Bill of Lading (BOL) or Waybill is typically used for the transportation of products and is usually issued by the Shipper. It contains information such as the name and address, a description of the goods being transported, and the weight and mass.
Waybills are usually used for land transportation, and Bill of Lading (BOL) for sea or air transport.
Both documents are important in transporting goods and are used to ensure that goods are delivered to the correct destination.
Bin - a container with an open top, allowing easy picking access for your warehouse operators.
Bulk Bins - Large containers on the upper levels of a warehouse where products are stored in bulk. Pick face bins are replenished from these bulk bins.
BOM - Bill of Material is a comprehensive inventory of the raw materials, assemblies, subassemblies, parts and components, as well as the quantities of each needed to manufacture a product. In a nutshell, it is the complete list of all the items that are required to build a product.
Backflush levels - this refer to the depth in which a BOM (Bill of Material) will be interrogated by the system. There are two levels, namely single (S) and multilevel (M). Single level should be the default.
Example: various parts required to built a bicycle will be single level (wheels, seat, handles), but if one of the individual parts, (wheels) also require various parts to be built, then it will be shown as a multiple level backflush on the BOM.
Business Objects - is the encapsulation of a system (or business logic) within our DATASCOPE WMS software.
BWP - Best Way Parcel. This is applicable to a new Sales Order, specifically for Small Parcels, within SYSPRO, and must be included in the Ship Via field.
BWT - Best Way Truck. This is applicable to a new Sales Order, specifically for LTLs, within SYSPRO, and must be included in the Ship Via field.
Best Way - This indicate that a Rate Shop must be done and the cheapest one must be selected.
Boolean result - A result that can only have one of two possible values: true or false. Boolean logic takes two statements or expressions and applies a logical operator to generate a Boolean value that can be either true or false. To return the result, operators like AND, OR, NOT, etc. are used.
C
Cycle Counting - Cycle counting is an inventory-control method that lets businesses conduct a regular count of several items in different areas in a warehouse Cycle counts contrast with traditional stock take as it ceases operations at a facility while all items are counted
Closed Pallet count - usually used during Stock Taking or Cycle counting. A Closed Pallet count is when you only count that the TrackID is there and not counting the details of what is on the TrackID. With an Open Pallet count you count each of the stock codes and their Qty.
COA - Certificate of analysis. These certificates are linked to the batch (LOT) number of the product being receipted. When this product is sold on to a client these certificates are often needed to pass onto the customer, or used for reference as quality control.
CAP - Competency Assessment Program refer to a list of skills that a staff member in a particular position should either already have, or work towards. This will highlight where there are opportunities for skills development.
Commodity Class - Commodity classifications are determined by not only the product but also the packaging of that product, the container those packaged products are in, and even the pallet type. Typically, a NMFC code will also be applied per Commodity.
D
DSP - DSP stands for DATASCOPE Solution Provider. It is the equivalent of SYSPRO’s VAR (Value Added Reseller) Model.
F
Fixed Load Type - In the fixed mode, it is understood that the pick slip on the shipment will definitely be shipped, and all Shipping TrackIDs associated with the Sales Order linked to the Waybill must be loaded before the shipment can be dispatched. The Shipment’s detail can be prepared and printed before the truck arrives.
Typically, LTL (Less-than-truckload Shipment) orders are Fixed Loads. In the case of LTL shipments with external carriers, a Fixed Load generally is anything from 1 pallet to 10 pallets. The shipping carrier will collect the order, ensuring the correct truck is sent for collection.
This is the default option when creating new shipments or waybills/BOLs
Flexible Load Type - In this mode, the shipping department is reasonably sure that the waybill or shipment will end up on more than one truckload, and it is dependent on the truck loading staff to indicate when the truck loading is completed and can be dispatched. Therefore, confirmation of what is shipped is only done after the loading of the truck. This allows the shipping department to plan the required loads and only release the documentation at the end. This mode only allows us to process a SYSPRO dispatch note after truck loading. This way, we can ensure that what is on our dispatch note and the waybill matches, and the customer will then expect a second delivery with the balance. Flexible loads are usually used for large shipments, which will fit into more than one truck.
FTL - Full truckload usually refer to a dedicated truck for all your goods.
Full TrackID - Full TrackIDs mean that the total QTY on the TrackID is the QTY that will be picked.
G
H
I
In Suspense - Sales Orders in SYSPRO can go through different statuses. In Suspense are one of them - this means that the Sales Order has been put on hold.
Inventory Backflush - Backflushing is a term used to describe a process that takes an item after it has been produced but before it is finished. Backflushing is not issued until production has been reported. In SYSPRO, backflushing enables you to receipt a finished product into stock based on the bill of materials of the finished product and optionally to post the relevant labor transactions and deplete inventory of production materials, without having to use Work in Progress jobs.
This is particularly relevant in situations where the benefits derived from creating a job to track the activity on the job floor do not justify the cost of processing all the data normally required for a job. The system uses the manufactured item's bill of materials to determine the material and labor charges to be included.
K
Kit - kit issue can refer to assembling kits or bundles of items that need to be shipped together, and then distributing those kits to the appropriate areas of the warehouse for further processing or shipment. A kit is a pre-assembled set of items packaged together as a single unit. Kits might be used in a warehouse management system to simplify the order fulfillment process, particularly for orders with multiple items frequently ordered together. Kits might also be used to simplify inventory tracking, as the kit itself can be assigned a unique identifier that corresponds to the individual items within the kit
L
Lot - In the context of manufacturing or supply chain management, a "lot" is a group of items that were produced or processed together and share certain characteristics such as the same production run or expiration date. For example, if a food manufacturer produces a batch of cookies and assigns it a unique lot number, they can use lot traceability to track which retailers received that batch, which customers bought it, and which suppliers provided the ingredients used in the batch. If there is a quality issue with that batch, the manufacturer can quickly identify the affected products and take appropriate actions such as issuing a recall or notifying consumers.
Lot traceable - Lot traceability refers to the ability to track and trace a specific lot of products or materials through the entire supply chain, from the manufacturer to the end consumer. This is important for quality control, recall management, and regulatory compliance.
LSP - Logistics Service Provider are typically the different shipping agents you have engaged with to do your dispatching.
LCT - Landed Cost Tracking
LTL - Less than truckload. This refer to the transportation of products or goods that do not require a full truckload. These smaller freight loads typically result in many separate shipments from multiple businesses to fill one truckload. LTL packages are larger, so they are usually palletized, less likely to be damaged, and require fewer checkpoints.
M
Multi SKU TrackIDs - the bundle product and its components are identified by separate SKUs during fulfillment
MHE - Material Handling Equipment. This module is used by advanced warehouses where the main constraining element in the picking process is expensive material handling equipment.
MSN - Stands for Master Shipment Number and is a sequential number that WMS automatically generates for every pick slip. This number will print on the physical pick slip document and will be used for the MSN Grocery CheckoutMSN Grocery Pack [CHK100]process. Multiple pick slips can be added to one MSN number.
N
Non-stocked items - refer to items that aren’t generally stocked, but are directly linked to a sales order or Purchase Order line. A non-stocked code is an inventory item that you do not stock in any of your warehouses. Within SYSPRO you enter non-stocked codes in the Quotations module to uniquely identify items that can be used within a quotation or estimate.
NMFC code - National Motor Freight Classification codes help you classify items that can be shipped. The NMFC code is a designation that is used to group commodities.
P
Packing List - an itemized list of contents of each package (box, pallets, shipment, etc). It typically includes weights, measurements and detailed lists of the goods in each package. The packing list should be included in the carton or package, and can be attached to the outside of a package with a copy inside.
Pickface Bin - A pickface bin is a storage location in a warehouse or distribution center where products are stored at the point of picking. These bins are typically located in easily accessible areas, such as near the front of the shelving or rack system, to facilitate efficient and quick picking of products.
Pickface Replenishment - Pickface replenishment is a process whereby pickface bins are replenished by bulk bin locations (which are typically the bins that are on the upper levels in the warehouse) to make the picking on the floor level a streamlined task for warehouse staff.
Pick Slip - A Picking Slip is used in a warehouse to pick ordered Items. This can either be for Jobs or Sales Orders. The Picking Slip contains important information about the product(s) such as the Stock codes, description, quantity to be picked, location and customer details.
Picking - the process where individual items are picked from a fulfillment facility or location to satisfy customers' orders. Picking is executed from a Purchase Order Pick Slip or a Job Pick Slip.
Purchase Order – A buyer generates a purchase Order to request goods or services from a supplier or vendor. A Purchase Order is used to initiate and manage the procurement process. It communicates the buyer’s requirements to the supplier to pick and deliver his request.
Product Class - Product classes are used to group classes of merchandise items (i.e. stocked and non-stocked) together. These are maintained in SYSPRO and not DATASCOPE WMS. Example: RM - Raw Materials, SPEC - Specials
Pallets - TrackIDs was originally called Pallets within the DATASCOPE WMS.
Pro Number - A PRO number is a series of numbers used by carriers as a reference for shipment movement. The term “PRO number” is short for progressive number. Shippers use the PRO to view pickups, stops, and deliveries. It's the best way to get a high-level view of where your freight is and its expected delivery time.
Port - A Port refer to a minor version of the software. Typically, smaller bugs are fixed with a new Port and larger enhancements, or new functionality are released within a new version. Within software development you get major and minor versions. A Port is typically a minor version.
Q
R
Release - When creating a release item, the item is in stock and ready to be picked and shipped.
RMA - Return Management Authorization.
Rate Shop - Checking various carriers for the best courier rate. With rate shopping, carriers and their shipping rates are compared against each other.
Run time license - SYSPRO has commercial arrangements with several Software Vendors (ISVs). The products that ISVs develop require integration into SYSPRO, often using e.net Solutions to call e.net business objects. The SYSPRO Run time product license are issued for this purpose as they allow third-party products to connect seamlessly to e.net Solutions at a SYSPRO Site.
S
Shipping TrackID - refer to a ‘carrier pallet' on which you place picked stock that must be shipped/couriered. The Shipping TrackID label is identified by a 'S' prefix. These labels are generated during the checkout process and are extensively used in the Shipping Module
Shipping TrackID Type - refer to the shipping packaging types (material and containers) shippers/couriers use to transport stock. These packaging types protect stock from damage or loss during transportation, handling, and storage. These packaging can have predefined dimensions and mass—for example, Ship pallets, Racer boxes, crates, and envelopes.
Shipment Type - this is the method used to ship orders to customers. Various Shipment Types exist, for example LTL (Less than Truckload), FTL (Full Truckload), etc.
Shipper - are typically the different shipping agents or third-party logistics provider (LSPs) you have engaged with to do your dispatching (transport and delivery) of orders
Serial tracking - is the process of assigning a unique and traceable identification number to individual items or products. This allows for accurate tracking of the movement and location of each item throughout the warehouse and supply chain, from receipt to delivery. The serial number can be linked to customer orders, ensuring that the right products are picked and shipped.
Serial number - a unique identifier assigned to an individual unit or item of a product. It allows for the identification and tracking of each unit throughout its lifecycle, including manufacturing, distribution, and sales.
Sales Order - document or request that represents a customer's request to purchase goods. This document initiates the sale of goods or services to a customer.
Single SKU TrackID - means that the bundle product and its components are identified by only one SKU during fulfillment
Source Number - the Source Number (usually visible on the Pick Slip Review screen) can refer to different sources, depending on the type of picking slip you are looking at.
1) Dispatch (Sales Order) - this will be the Sales Order number from SYSPRO
2) Job - this will be the Job number from SYSPRO
3) Replenishment - this will be the “run number”, which is a DATASCOPE WMS-generated number, created by the Replenishment Release screen when creating a Replen pick slip.
SYSPRO Sales Order Statuses - Sales Orders in SYSPRO can go through different statuses.
SCT - Supply Chain Transfer (SCTs) allow stock to be replenished across warehouses using the Sales Order module in SYSPRO as well as managing back orders for stock to be transfers. Within DATASCOPE WMS the GIT (Goods in Transit) module will be used.
SKU - Stock Keeping Unit is a number (usually eight alphanumeric digits) that retailers assign to products to keep track of stock levels internally. If a product has different colors and sizes, each variation has a unique SKU number.
Small Parcels - individual packages weighing less than 70 pounds that shippers send through regular carriers. It's often a more affordable option, since items are shipped in lightweight packaging and via ground
Shipment POD - A Shipment Proof of Delivery is the paperwork the customer would sign when receiving the stock/delivery.
SYSPRO Run time license - SYSPRO has commercial arrangements with several Software Vendors (ISVs). The products that ISVs develop require integration into SYSPRO, often using e.net Solutions to call e.net business objects. The SYSPRO Run time product license are issued for this purpose as they allow third-party products to connect seamlessly to e.net Solutions at a SYSPRO Site.
T
TMS - Transport Management System
Trucks - refer to the physical vehicle that will transport goods.
Tote - a plastic container, bag or box used for the movement of stock. Typically, a tote is an industrial sealable box or bag while a bin is a container with an open top.
TrackID - (also called License Plate) is a unique identifier in a barcode form for a given handling unit (inventory in a warehouse) to manage and track the unit within a Distribution Center. Some legacy documentation might still refer to TrackIDs as Pallets.
Trip Sheet - contains all the detail of the deliveries required. The Packing List can also be used as a Trip Sheet.
W
Waybill - The Waybill or Bill of Lading (BOL) is typically used for the transportation of products and is usually issued by the Shipper. It contains information such as the name and address, a description of the goods being transported, and the weight and mass.
Waybills are usually used for land transportation, and Bill of Lading (BOL) for sea or air transport.
Both documents are important in transporting goods and are used to ensure that goods are delivered to the correct destination.
WIP - Work In Progress. This refer to all inventory that has begun the manufacturing process and is no longer included in raw materials inventory, but is not yet a completed product. The Work in Progress module within DATASCOPE WMS is used to release, create, label, pick and return these kind of jobs.