TrackID Creation (PC-based)

Owned by DATASCOPE WMS, created
Last updated: Mar 13, 2024
5 min read

Warehouse Setup / TrackID Maintenance / TrackID Creation - TrackID Creation [WHS040]

This screen is mainly used for the initial take on of inventory into the WMS during the project go-live stage. This module should very seldom be used once the software is running.

However, if some transactions occur in SYSPRO only, you can use this module to generate the matched stock labels for WMS.

Try it!

From the WMS Main Menu, you can browse to Warehouse Setup / TrackID Maintenance / TrackID Creation option to open the window

Browse to TrackID Creation on Main Menu

  • The TrackID Creation screen will open

TrackID Creation screen

  • This screen can be used to generate a pallet label by typing in, or selecting from the lookup menu, the Bin, Stock code, Lot Number, and Expiry date (if applicable). If no Expiry date exists, then you can select the No Expiry Date checkbox

  • The following fields must be used:

    • Label Format: By default, only two label formats, are available (DATASCOPE_TRACKID_4x2.5 and DATASCOPE_TRACKID_MULTISKU_4x6). These default labels can be edited or added to as required. All WMS labels are in a Crystal Report format, and therefore you can make any customized changes you require.

    • TrackID Type: Select the TrackID Type. Most TrackIDs will be set to Normal. These are typical TrackIDs for the stock in your warehouse. Pick face TrackIDs are used to allocate a TrackID that will never become inactive. These are typically given an ID number equal to the pick face bin location. One only really needs to use this if normal bulk location bins are being changed into pick face locations. Picking type TrackIDs are used during the picking process. These pallets are automatically created when a picking slip is assigned to a picker. However, in the case of a system failure, you can use this function to create the TrackID.

    • Set TrackID to Bin: this will force the TrackID you are creating to have the same code as the bin location you enter. This is useful when creating Pick face labels as you will want then to match. This is also used if you want to give a typical bulk bin location a TrackID that is equal to the bin so that you can scan product directly into the bin (where the bin is effectively a shelf)

    • TrackID: this can be selected if you want to enter your own track ID number

    • Bin: Enter the bin that this TrackID will reside in to start with (or use the lookup icon to search for a Bin) - it can be moved on from this bin later.

    • Stock Code: the Stock Code through to Quantity fields can be entered and added to the grid multiple times if the TrackID has more than one stock code on it

    • LotNumber: Enter the Lot number or use the lookup icon to search for a Lot number, if applicable

    • Lot Expiry Date: Enter the Lot number Expiry date (if applicable). If no Expiry date exists, then you can select the No Expiry Date checkbox

    • Quantity: refer to the quantity per stock code

    • Supplier reference: is a free text field which can be used for the purchase order number or any such data.

    • No of copies: this field needs to be managed with care! Often a company want each pallet to have two identical labels so that one can be placed on the front and one on the back of the pallet. However if these labels end up on different pallets the software will assume they are both the same pallet as they have the same reference number.

    • No of New Tracking IDs: this is useful when tacking on stock for the first time in preparation for a go live. often you will have a large number of pallets all with the same stock code on them . You can setup a single label with this correct stock code and set the quantity to zero. then change this field to create many of the same labels each with a different Track ID reference number. During the stock take the quantity will be counted and the quantity updated automatically.  

  • Select the Add button to save the first stock code

  • If the pallet has multiple stock codes on it, you can continue to add additional stock codes to the list

  • Select Print. Notice that if multiple stock codes were added to the same label, only one unique numbered TrackID label will print out for all the stock codes.

  • By updating the No of Copies field, you can print duplicate labels to stick onto different places on the pallet

  • You also have the option to create several labels for the same stock code information, but different unique TrackIDs. This is usually used when you have a few separate pallets with the same stock code on them. This can be done in one action by selecting the No of New TrackIDs value before printing

  • The above process can also be done on the HTML5 scanner