Reference - Inbound Receipt / Purchase Order Receipt / Receipt Purchase Order Receipt Purchase Order [REC001]
The Receipt Purchase Order screen processes normal purchase order receipts to increase stock in SYSPRO and DATASCOPE WMS. There are, however, multiple ways to receive Purchase Orders within our WMS. Here we will focus on receiving multiple stock codes onto multiple pallets (TrackIDs)
Purchase Orders, with all the relevant information, must be created in SYSPRO before the receipt.
Then the Receipt Purchase Order module in WMS processes and allocates purchase order receipts, it is done in SYSPRO and WMS. A GRN number is generated within SYSPRO and then passed on to the WMS
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View a Purchase Order in SYSPRO
All purchase orders, with all relevant information, are generated within SYSPRO. To view a Purchase Order in SYSPRO go to View a Purchase Order in SYSPRO
View Purchase Order in WMS
Once you have confirmed that all the information in SYSPRO is correct, you can view your Purchase Order in WMS. To view a Purchase Order in WMS go to Create a Purchase Order in WMS
Pallet Allocations
Before you populate the yellow columns on the data grid per stock code, you can select the Multi Stock Code TrackID at the top of the data grid. This allows you to add multiple stock codes and quantities on a single TrackID.
Select Multi Stock Code TrackID at the top of the Receipt Purchase Order screen
A pop-up window will appear in which you specify which lines and stock codes you will allocate to the first pallet
Select the drop-down below the PO Line and select a specific stock code
Indicate the quantity you will be receiving for that specific stock code
Select Add. To add it to the data grid
Note: The system has given a TrackID number at the top of the screen, which will be associated with the stock codes added to the data grid.
After adding the 1st stock code, select the drop-down below the PO line again and select the next stock code you want to add to the same TrackID
Indicate the quantity you will be receiving for this stock code
Select Add to add it to the data grid
To add more stock codes to the same TrackID, repeat the process again for the next stock code
Create TrackID
To create your first TrackID, you must select Create TrackID on the Multiple Stock Code TrackID screen.
Select Create TrackID
You will get a pop-up indicating that it has been created
Next, you will follow the same process to create your second pallet/TrackID
Select the Multi Stock Code TrackID at the top of the Receipt Purchase Order data grid and follow the process again
Note: The Receipt Purchase Order data grid will automatically update with the quantities already received.
You are also able to add Lot traceable items to a pallet
Select the Multi Stock Code TrackID at the top of the data grid and follow the process again
Note: You can change the Lot Number on the Multiple Stock Code TrackID screen.
Once all the lines have a green check mark, you can continue to Finalize
Select Finalize on the Receipt Purchase Order screen
Any lot traceable items will pop up with a Summary Lot Number screen. Here you can check Lot numbers and expiry dates or update them if required
Select Apply
Your receipt will be processed, and you will be able to print the TrackID Labels, as you have split them up in the TrackID Allocation screen
Note: A printer pop-up will ask where you want to print the new TrackID labels. To print to a physical printer, you must ensure the System Settings are configured correctly. When printing to a physical printer, you must update the Printer Settings. The RECEIVING setting under Settings / Printers on the Ribbon Bar must point to the physical printer. For more information, refer to Configure Printers.
From the printer pop-up you must select a physical printer that can print a 4x6 label size
Note: The default label template for all PO Receipts is configured as a 4x2.5 label size. This label only caters for one stock code to be printed on the label. Therefore, if you’re doing a PO Receipt for multi-stock code TrackIDs, you must adjust your System Settings to print on a 4x6 label size.
From the Ribbon Bar, select Settings / System Settings. Open the System Settings screen and select RECEIVING from the System Name drop-down.
Search for BARRELLABEL in the SettingName list and update the SettingValue to DATASCOPE_TRACKID_4x6.rpt then click Apply to save the setting value.
One big label will print with all the stock codes on it with one TrackID number.
· You will then see a GRN Successfully completed pop-up with the GRN number. This is the SYSPRO GRN number, indicating that the receipt has been processed into SYSPRO
PDF Printouts
To view, the PDF printouts, go to the IISPDFPrinter folder under your File Explorer.
Note: Notice that there will be multiple stock codes per TrackID
These can be printed out on your label printer and applied to each pallet