Receipt Purchase Order [REC001]

Owned by DATASCOPE WMS
Last updated: Apr 19, 2024
4 min read

The Receipt Purchase Order screen processes normal purchase order receipts to increase stock in SYSPRO and DATASCOPE WMS.

When the Receipt Purchase Order module in WMS processes and allocates purchase order receipts, it is done in SYSPRO and WMS.

Therefore, a purchase order must always be created in SYSPRO prior to the receipt. A GRN number is generated within SYSPRO and then passed on to the WMS. For more information on creating purchase orders in SYSPRO, refer to SYSPRO user guides.

  • To locate a specific purchase order, you can type the number in the Purchase Order field or select the Search icon to search for your Purchase Order.

If you are getting an error when selecting the lookup icon next to the Purchase Order field in the Receipt Purchase Order Receipt module - refer to Purchase Order Receipt error - lookup icon Error

  • You can press Select to open the purchase order. The Lookup Purchase Order will close, and the Purchase Order field will populate with your Purchase Order selected.

  • Select Refresh on the Receipt Purchase Order screen to load the data grid.

  • All the necessary information will pull through from SYSPRO, and some lines in the data grid must be updated once the Purchase Order details are loaded.

  • At the top section of the Receipt Purchase order screen, you will find the following:

    • Supplier Code and Name

    • Post Date when it will be posted to SYSPRO

    • No. of is a setting to indicate whether you will print Sample or Product labels

    • TrackID indicates the No. of TrackID labels per pallet

    • Show Comment Lines if selected. The comments that must be printed on the Purchase Order will be included

    • Supplier Delivery Note is used to type in the vendor invoice number when they deliver the goods. Once you have typed that in, you must select Apply to update the Delivery Note column within the Data Grid

Note: The Supplier Delivery Note field can be updated when another invoice with additional products is received. The field can be updated with the new invoice number and reapplied to the current receipt.

  • Update the Receiving column with the number of items received for that specific stock code

  • Select Finalize on the Receipt Purchase Order screen

  • Your receipt will be processed, and you will be able to print the TrackID Labels

  • The GRN Successfully completed pop-up with the GRN number will show

There are, however, multiple ways to receive Purchase Orders within our WMS.

  • Receipting of one stock code onto multiple TrackIDs

  • Receipting of multiple stock codes onto multiple single SKU TrackIDs

  • Receipting of lot traceable items onto multiple TrackIDs

  • Receipting of multiple stock codes onto multiple TrackIDs

  • Inspectable Receipt and Quality Release (Single Stage)

  • Receipting All

Once you have successfully received some inventory off a purchase order you will want to scan the product away to a storage bin location. For more information, refer to the Put Away [SHP095] process.

If getting an error when trying to receive a purchase order line in this module - refer to Purchase Order Receipt Error - Receiving a Purchase Order

Search

SPECIAL FEATURES

  • Receipt of Lot traceable items

  • For each stock code - Lot number per pallet OR per receipt

  • Expiry date management - calculated based on the Shelf life setup on the inventory master in SYSPRO

  • 2 stage receiving is available for traceable & inspectable items

  • Allow user to link a COA (Certificate of Analysis) to goods as they arrive. Recording of the COA number for later reference and traceability

  • Allow user to enter a cost multiplier upon receipt and apply/distribute the cost.

  • Receipt of Non-stock items

  • Printing of sample and general bag labels on receipt finalization

  • If Quality Tests was created in the Quality Control module, a second printer pop-up will appear, printing a Quality Control Test Result sheet. For more information, refer to the Quality Control Module.

TECHNICAL

Please refer to the Settings Help Menu for a list of receiving settings and what they do. There are a large number of PO Receiving settings.

  • In order to link the COA Custom Form Field created in SYSPRO with DATASCOPE WMS a System Setting must be updated. From the Ribbon bar, select Settings / System Settings and locate RECEIVING in the System Name drop-down. Update the COA_REQUIRED_FIELD value to the Field name within the SYSPRO Custom Form Field. Example: COA001

  • In order to record a COA number a System Setting must be updated. From the Ribbon bar, select Settings / System Settings and locate RECEIVING in the System Name drop-down. Update the COA_ACCEPTED_FIELD value to Y(es).

  • The screen allows a user to do a ASN (Advanced Shipping Notice) import from the Import button. Note that a plugin must first be configured prior to using the Import function. For more information, speak to a DATASCOPE Solution Provider (DSP)

SYSPRO REQUIREMENTS & Business objects used

  • The COA custom form field must be created under Custom Form Design in SYSPRO.

  • GRN matching must be switched on

  • Purchase Order Primary Posting (PORTOR)

  • Inventory good in inspection (PORTII) –if running inspection

REFERENCE

REC001

 

 

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