Types of Waybills
- DATASCOPE WMS
Shipping / Waybill/BOL Maintenance - Waybill/BOL Maintenance [SHP010]
The Waybill or Bill of Lading (BOL) is typically used for the transportation of products and is usually issued by the Shipper or a 3rd-party logistics company. It contains information such as the name and address, a description of the goods being transported, and the weight and mass.
Waybills are usually used for land transportation, and Bill of Lading (BOL) for sea or air transport.
Both documents are important in transporting goods and ensuring that goods are delivered to the correct destination.
In this module, we will focus on the different types of Waybills and how to create a Fixed load Waybill/BOL. Once the Waybill/BOL is created, you can add picked pallets (stock from a pick slip) to the Waybill. This stock is typically loaded on a truck and shipped to the assigned address.
The highly configurable Shipping module allows for both fixed and flexible loading.
This module is not part of your FASTTRACK WMS installation but is an additional module that can be purchased. Once you have purchased this module you will by default move over to DATASCOPE PREMIUM
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Before an order is picked (or in a PICKING status), it can be linked to a shipment waybill number and then be tracked until it is in the correct status to finalize the Waybill/BOL. The waybill can be set as either a fixed load or a flexible load.
To view the two load types, browse to Shipping / Waybill/BOL Maintenance. When creating your Waybill, you can select which load type you want to use on this screen.
1.1Â Â Â Â Â Â Â Fixed Load
In the fixed mode, it is understood that the pick slip on the shipment will definitely be shipped, and all Shipping TrackIDs associated with the Sales Order linked to the Waybill must be loaded before the shipment can be dispatched. The Shipment’s detail can be prepared and printed before the truck arrives.
Typically, LTL (Less-than-truckload Shipment) orders are Fixed Loads. In the case of LTL shipments with external carriers, a Fixed Load generally is anything from 1 pallet to 10 pallets. The shipping carrier will collect the order, ensuring the correct truck is sent for collection.
This is the default option when creating new shipments or waybills/BOLs.
1.2Â Â Â Â Â Â Â Flexible Load
In this mode, the shipping department is reasonably sure that the waybill or shipment will end up on more than one truckload, and it is dependent on the truck loading staff to indicate when the truck loading is completed and can be dispatched. Therefore, confirmation of what is shipped is only done after the loading of the truck. This allows the shipping department to plan the required loads and only release the documentation at the end. This mode only allows us to process a SYSPRO dispatch note after truck loading. This way, we can ensure that what is on our dispatch note and the waybill matches, and the customer will then expect a second delivery with the balance. Flexible loads are usually used for large shipments, which will fit into more than one truck.
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The Shipping Module is flexible enough to allow products from different pick slips for the same customer on the same Shipping TrackID or to split pick slips over various shipments.
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