Inspectable Receipt and Quality Release (Single Stage)
- DATASCOPE WMS
Reference - Inbound Receipt / Purchase Order Receipt / Receipt Purchase Order Receipt Purchase Order [REC001]
The Receipt Purchase Order screen can also manage stock codes with an inspection requirement.
Default system settings have been configured to receive inspectable stock codes into inspection in SYSPRO automatically and immediately rerelease them out of inspection in SYSPRO but leave the WMS pallet On Hold, so it cannot be picked or invoiced in WMS.
WMS can manage stock codes with inspection requirements in 2 ways:
Single Stage inspection (Simple Quality Inspection)
Two Stage inspection (In-depth Quality Inspection)
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View Purchase Order in SYSPRO
All purchase orders, with all relevant information, are generated within SYSPRO. To view a Purchase Order in SYSPRO go to View a Purchase Order in SYSPRO
View Purchase Order in WMS
Once you have confirmed that all the information in SYSPRO is correct, you can view your Purchase Order in WMS. To view a Purchase Order in WMS go to Create a Purchase Order in WMS
Allocate the Purchase Order marked for Inspection
We have multiple ways of receiving orders within WMS. For more information, view the entire training section on PO Receipts under Inbound.
Let’s look at receiving and allocating pallets that require inspection and post it back to SYSPRO.
From the WMS Main Menu, you can browse to Inbound Receipt / Purchase Order Receipt. Select the Receipt Purchase Order option to open the window
Locate your Purchase Order by either typing it into the Purchase Order field or using the lookup icon next to the Purchase Order field
If you select the lookup icon, the Lookup Purchase Order screen will open
Select the Purchase Order you are looking for and click on Select
The Lookup Purchase Order will close, and the Purchase Order field will populate with your Purchase Order selected
Select Refresh on the Receipt Purchase Order screen to load the data grid
Update the Receiving column with the number of items received for that specific stock code
Right-click on the Inspectable Stock code line and select the Allocation Option
The Pallet Allocation screen will open. This is to allocate the different quantities per stock code to different tracking IDs within WMS. Here you tell WMS how many quantities of that stock code are on each pallet
For example, the stock code quantity is 100, and each pallet contains 25 of those items
Enter each TrackID quantity in the TRACK ID field. If you select TAB, the cursor will move to the Number of TrackIDs field
TAB again for the software to automatically divide and allocate the quantity received between different pallets
Select Apply on the Track ID Allocation screen
Select Finalize on the Receipt Purchase Order screen
Your receipt will be processed, and SYSPRO will be updated, and you will be able to print the TrackID Labels, as you have split them up in the TrackID Allocation screen
It should print to the PDF printer, which is the default
You will see a GRN Successfully completed pop-up with the GRN number. This is the SYSPRO GRN number and the confirmation that it has been received in SYSPRO
As this stock code was flagged in SYSPRO to be inspected, the default WMS system setting has been configured to automatically receive inspectable stock codes into SYSPRO. Immediately rerelease them out of inspection in SYSPRO but leave the pallet status in WMS as On hold to be inspected before it can be picked or invoiced.
Release On Hold pallets
Start by Refreshing the items marked for Inspection in SYSPRO. To view the Purchase Order that require Inspection go to View a Purchase Order in SYSPRO
Within SYSPRO, browse to Inventory / Inventory Query
From the Inventory Query screen, select Query / Purchasing / Inspection.
The Inventory Goods in Inspection screen will open.
Tick the Zero qty in inspection check box on the right-hand side of the screen and select Refresh Inspection for all the lines to load.
You will see that the item has been received for inspection and has been inspected automatically.
However, if you go and look at the pallets in WMS, they will all have the status of On Hold.
Go back to WMS
Quality Inspection
To release a pallet from the On Hold status, we must browse to the Simple Quality Module on the Main Menu.
From the WMS Main Menu, you can browse to Inbound Receipt / Quality Check / Simple Quality Inspection. Select the Simple Quality Inspection option to open the window. For more information on releasing a pallet from On Hold go to Simple Quality Inspection
However, if your site requires a more detailed Quality inspection process WMS setting can be changed to leave the stock in inspection in SYSPRO, and the pallets On Hold in WMS, and you will be required to release these pallets in the WMS in-depth quality module.
For more information on the In-depth Quality module, go to Inbound Mass Check
History and Status
The history of the inspectable pallets can be viewed under the Main Menu / KPI Dashboard & Reporting / Standard Reports / TrackID History.