Shipping Truck Load [LPN052]

Owned by DATASCOPE WMS, created
Last updated: Aug 20, 2024
4 min read

In this module, we will explain how to truckload the finalized Shipping TrackIDs into the delivery vehicle when the shipping agent arrives or your truck is ready to depart your warehouse.

This process is done on the HTML5 scanner only.

The following can be checked to ensure the Waybill is ready for truck loading:

  • Pick slips have a status of PICKED/COMPLETED.

  • Shipping TrackID has a status of ASSOCIATED/LOADED.

  • The packing List is printed.

  • Final Shipping TrackIDs are printed and added to pallets

Sometimes, you might need to unload a Shipping TrackID after loading it on a truck, not to be dispatched with the Waybill. The Shipping Truck Unload scanner feature will be used for this process.

  • Enter the Vehicle number from the Waybill. This refers to the Trucks created during the Waybill buildup. The appropriate truck was added when the Waybill was created. Waybills can only be created on the Waybill/BOL Maintenance PC screen under Shipping on the Main Menu.

  • A Trip Sheet number will appear automatically. The Trip Sheet is similar to the Packing List already printed

  • Scan (or enter) the Waybill/BOL number you are loading onto the truck

  • The Shipping TrackIDs associated with the Waybill number will load in the data grid (notice that the Status must be ASSOCIATED or PACKED)

For a Fixed Load waybill, the pre-selected Shipping TrackID would load in the data grid, but if loading a Flexible Load, the loading is up to the user.

  • Each Shipping TrackID must be scanned in order to start loading it into the truck

  • Scan (or enter) the Shipping TrackID into the TrackID field

Note: The Shipping Lane (called the Shipping TrackID Bin) each Shipping TrackID has been scanned into is also visible in the data grid. This will assist the dispatching staff in locating the correct pallet.

  • As each Shipping TrackID is scanned the status will be updated to LOADED and will change to green in the data grid. This is to see which pallets have already been loaded easily.

  • Continue scanning all Shipping TrackIDs until everything is physically loaded into the truck.

Note: If a Shipping TrackID is in another status than ASSOCIATED OR PACKED, you cannot truckload it until it has been moved to the correct status. Either add some dimensions and mass or check whether it has been palletized correctly.

  • A pop-up will appear, stating that the loading is complete

  • Select Post

  • A warning message will appear if outstanding Sales Orders must still be picked, otherwise a pop-up will appear asking whether you want to Dispatch. You can do it from here but note that this is permission-based per user. You can therefore select Cancel and do the Dispatching from the PC screen (browse to Shipping / Waybill/BOL Maintenance on the main menu)

  • A pop-up will appear asking whether Truck loading is completed for the Waybill. If OK is selected. Truck loading is complete for that Waybill and all Shipping TrackIDs will have a status of LOADED. If you have more than one Waybill loaded on the same truck. You can select Cancel and proceed with the second Waybill.

  • A pop-up will appear asking whether you want to print a Trip Sheet. Select Cancel

  • If Cancel is selected, you can continue loading more Waybills.

  • When the pallets are all truck loaded and ready to be dispatched, you can create a SYSPRO Dispatch Note for the load. This is done on the Waybill/BOL Maintenance PC screen, under Shipping on the Main Menu.

SPECIAL FEATURES

  • You can exit and re-enter this screen multiple times. The work that has been performed will be saved, until all Shipping TrackID has been scanned and loaded.

  • If you go back to the Waybill/BOL Maintenance PC screen, under Shipping, and select the Refresh button, the data grid will update according to the Shipping TrackIDs already loaded into the truck. The Shipping TrackID Status column will update to LOADED. If all Shipping TrackIDs don’t have a LOADED status, you cannot Dispatch. This is because we selected the Fixed Load option.

TECHNICAL

  • Note: Entering the Vehicle is configurable and can be disabled by updating the VALIDATE_WAYBILL_VEHICLE setting under System Settings / Shipping. During truck loading, the setting validates whether the selected vehicle matches the vehicle selected against the Waybill. When the answer is Y(es), the system will verify that the entered vehicle matches the vehicle selected on the Waybill. On the other hand, if the answer is N(o), the system will skip the check for vehicle consistency with the Waybill, and you can add any vehicle name.

SYSPRO REQUIREMENTS & Business objects used

  • None

RELEASE NOTES

  • Release notes 24R2 (Ticket # 8770) - A warning message was added if TrackID scanned and pop-up to indicate completion.

REFERENCE

LPN052 (HTML)

 

 

 

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