Non-Stocked Item Release

A non-stock item in SYSPRO is not regularly stocked but is ordered as needed. These items are often special orders or infrequently used products.

Companies use non-stock codes when gathering inventory for large project-type customer orders. Most of these Sale Order line items are stocked items, and one or two are unique, buy-in-type items that the warehouse will not stock on an ongoing basis. These items are purchased as special once-off items and shipped with the stocked items. Remember that this item will not be tracked in inventory when creating Sales Orders with a non-stock item. After adding the non-stock item to the order and saving it, you'll be prompted to choose a supply method by generating a Purchase Order Requisition or creating a Job.

SYSPRO will automatically prompt you to create a linked purchase order for these goods. At the time of receipt of the good from the supplier, the receipt is processed in DATASCOPE WMS as normal, but in this case, the software prompts the user to print a barcoded label for these goods. This label prints the linked sales order number, customer, delivery address, and other details. These labels are placed on the goods so they are not mistakenly sold to an incorrect customer.

Once the product has been labeled, it is moved manually into the dispatch area. If these products were ordered with other stocked items, the DATASCOPE WMS solution checkout is intelligent and will request the checker collect the non-stocked items from the dispatch cage. The checkout then releases and invoices all items.

Non-stocked orders can be dealt with in two ways within a warehouse:

a) Purchase non-stocked items once off

Example - A warehouse might occasionally require internal items like a photocopier. These are items that they don’t stock regularly but are needed for day-to-day operations. In this case, they will create a non-stocked item on a Purchase Order in SYSPRO. The item will then follow the same process explained above but will not be recorded as stock.

b) Purchase non-stocked items to sell again

Example - A warehouse might sell a wide array of standard inventory products, like hammers, stocked and sold through consistent orders. Occasionally a client might require an item that the warehouse does not typically keep in stock, for example, drills. In such cases, the item will be purchased as a non-stocked item.

When these non-stocked products are bought, the products are added to the Sales Order and SYSPRO prompts for creating a linked Purchase Order. This is done in SYSPRO. At the time of receiving these non-stocked items in the warehouse. DATASCOPE WMS prints a non-stocked barcoded label for each non-stock item. These products are then moved directly to the shipping dispatch. During the scanner-based checkout process for the stocked items, the software warns the user that non-stocked items are to be collected in the dispatch area. Through this process a warehouse can still purchase and sell non-stocked item.

Typically, the following process will be followed: